Red Lodge Karting Terms & Conditions

 

You must read and fully understand the following to confirm you are able to participate in this activity.

 

I am physically and mentally fit and do not have any existing medical conditions or injuries that would put me at risk in any karting activities and I am competent to do so.

 

I understand Motorsport/Karting is dangerous and I understand that these risks may give rise to my suffering personal injury or other loss, and to the fullest extent permitted by law I agree to indemnify and hold harmless Red Lodge Karting Ltd in respect of any personal injury, loss or damage whatsoever and howsoever arising from my participation in the karting activity.

 

I indemnify Red Lodge Karting Ltd in respect of all liabilities of whatever kind incurred by my recklessness, negligence or failure to carry out orders, instructions and commands of the Marshals whilst on Red Lodge Karting Ltd premises.

 

I will listen and understand the safety briefing given by a member of staff of Red Lodge Karting Ltd. and abide by/carry out all orders, instructions, commands from the marshals and any rules or regulations of Red Lodge Karting Ltd, and follow the NKA racing code.

 

I understand the use of foul language / threatening behaviour will not be tolerated and I will leave the premises of Red Lodge Karting Ltd for whatever reason when requested by the management. I understand I am responsible for the behaviour of my supporters, family and friends, and that the health & safety rules equally apply to them.

I understand I am responsible for the safe keeping of any of my goods whilst on the premises of Red Lodge Karting Ltd.

 

I confirm that I am wearing the appropriate closed toed shoes (no sandals, flip flops or crocs) and I will ensure long hair is tied back and tucked into race suit. I confirm I understand that RLK will provide a visual check if wearing both my own race wear and crash helmet which I am responsible for the safety of ensuring it is suitable for use on a karting track. I knowingly would not use a helmet that is unsafe, I understand a type E helmet should not be used for karting and a full-faced helmet should be used. I understand that in the event of an accident leading to admission to hospital, RLK Ltd will hold all driver equipment until I or my charge are discharged.

I will make sure my race suit is fastened properly covering the whole body; a crash helmet is worn, fastened properly with visor down and gloves will be worn. I will ensure that no scarves, dangling jewellery, fingerless gloves, bandana, high heeled shoes/boots, sandals, opened backed shoes will be worn and I will not chew gum or carry an iPod or phone whilst sitting/driving in a kart, and will not wear a GO-PRO or similar equipment unless it is with a shoulder mount. If I wear a hood attached to my top it will be tucked in.

 

I confirm that I will not be under the influence of any alcohol or drugs.

 

 

Full Booking Terms & Conditions

Making a “booking” with Red Lodge Karting Ltd will constitute a contract for us to deliver the agreed services to you, the customer, on the time and date and for the price agreed, and for you to take delivery of and pay for the services as agreed – both parties to comply with the terms and conditions.

 

Please read the following terms and conditions thoroughly before finalising your booking with us.

 

*It is the sole responsibility of the person making this booking to communicate these Terms and Conditions to all other participants.

Please be aware that Motorsport/Karting can be dangerous – you must obey flags and marshal instructions at all times.

Karting is a non-contact sport.

Deposit: A non-refundable deposit is required to secure the event by the given due date.  Signing this booking form legally binds you regarding payments required to confirm your karting event (see cancellation policy below).  Drivers/teams can pay individually, please contact our sales team to arrange this on 01638-552316. 

 

Minimum payments: The minimum payment required for any event is determined by the number of drivers or teams required for the event / size of the circuit. 

 

Final balance: Any outstanding balance is required to be paid on arrival at Red Lodge Karting Ltd on the day of the event. Corporate events can be invoiced in advance and full payment or required deposit is due 7 days after receiving the invoice.

 

Change of participant numbers: Red Lodge Karting Ltd understands driver numbers may change from the time of booking. When increasing participant numbers please inform us as soon as possible, whilst we cannot guarantee spaces available, we will try to accommodate this change.

 

Change of date or time: Once a booking has been made and deposit paid any changes requested will be entirely at the discretion of Red Lodge Karting Ltd. Red Lodge Karting Ltd reserves the right to change the date or format of your event if the required payment is not made by the due date. 

 

Late arrival: Drivers must arrive at the given start time as events cannot be extended. Late drivers will not be permitted to participate if they miss the safety briefing. No refund will be given. 

 

Refunds/Cancellations: Once Red Lodge Karting Ltd has received payment of a deposit and final balance, all monies including pre-paid vouchers are non-refundable. Should the party reduce in numbers following payment of the deposit, the deposit will be forfeited and no refund given for those members of the party not attending. 

 

Cancellation policy is as follows:

 

•    Cancellation more than 28 days prior to the event: full refund 

•    21-28 days before the event: 75% refund

•    14-20 days before the event: 50% refund         

•    Fewer than 14 days before the event: no refund

Red Lodge Karting reserves the right to postpone this event at any time with the additional conditions being applicable as follows:

  • The customer shall not receive a refund if the event does not take place because of national war, prohibitive government regulation or anything else beyond the reasonable control of Red Lodge Karting Ltd.

  • Should the party number fall to less than the minimum group size for that event, for example a Grand Prix, Red Lodge Karting Ltd reserve the right to offer a substitute event. If the party or any participant decides not to partake in any part of the activities or events for any reason on the day, Red Lodge Karting Ltd will give no refund.

  • Red Lodge Karting Ltd may postpone any activity or event at any time that may fall outside the 28 days of the booking date, for example if technical difficulties/ (severe weather conditions) make an event unsafe. Red Lodge Karting Ltd reserves the right to discontinue an activity at its own discretion and should a suitable alternative be unavailable the customer shall be entitled to a full refund.  Any refunds will be payable to the person who made the booking and in the event of a credit card payment, will be refunded via bank transfer (BACS) directly into their bank account. 

  • Adverse Weather Conditions: Our activities are offered subject to availability and weather conditions. We can operate under most weather conditions. Extreme weather conditions however may render an event unsafe for participants or staff members. If an activity has to be postponed due to weather or safety reasons, the activity will be rescheduled on a mutually convenient date. Red Lodge Karting Ltd do not accept any responsibility for any inconvenience or expenses incurred as a result of this occurrence nor the inability of the participants to travel to our venue on the agreed date & time.

        It is advisable to bring a change of clothes in case of adverse weather. 

 

Activities/Events: Every effort has been made to describe the activities accurately on our website and literature. However, some changes may occur from time to time. All times listed are approximate and may vary. 

 

In the event of a mechanical breakdown we will make every effort to repair the equipment as quickly as possible. Customers must be aware that there may be occasions where repairs may not be resolvable on the day but every effort will be made to offer alternative equipment within the activity, however due to the nature of Karting this cannot always be guaranteed. Equipment damaged by participants actions, even if done accidentally, will not be replaced.  For safety reasons, this will normally result in the curtailment of the event for that participant. Appropriate action shall be taken if it is believed by Red Lodge Karting that damage was done maliciously.

 

All organised race event options use the corporate GX270 fleet of karts unless otherwise specified. 

 

Restrictions: All activities are provided subject to any restrictions stated on the website or via other information provided, for example the driver’s health condition, height, age or size. 

 

Height & Age restrictions:

GX200 – a minimum height of 147cm & age of 8 years 

GX270 – a minimum height of 147cm & age of 14 years is or 12 years for an experienced driver. 

GX160 (Cadet kart) – a minimum height of 119cm (a maximum height of 147cm) & age of 8 years old, (7 years for 1 to 1 exclusive training or the Youngstarz training club)

 

All heights are required to be confirmed at point of booking if under 147 cm. This is to ensure we comply with our cadet kart procedures. Failure to do so may result in individuals being unable to participate. A failure to comply with such a restriction will prevent the participant from undertaking the activity and in such circumstances Red Lodge Karting Ltd is under no duty to provide an alternative activity or a refund. 

 

Age limits: All participants must be at least 7 years of age although 8 years if participating in group sessions (see height/age restrictions above) and will be required to confirm this on the disclaimer form by a parent/guardian responsible for the child. Please note that the participant must provide a proof of their age if requested to do so.

All under 16-year olds must be accompanied by an adult who must sign the disclaimer form on their behalf to give their permission for them to drive. 

 

Safety: A compulsory  video safety briefing will be held at the beginning of each event. All participants must attend the safety briefing. Failure to do so will mean that the participant will not be allowed to partake in the activity and no refund will be given. All safety equipment, helmets, gloves and race suit will be supplied for each driver. Participants must wear sensible/own footwear and clothing suitable for the weather conditions and activities provided. Suitable footwear including but not limited to walking boots, boots or trainers. High heeled footwear, open toe footwear, and shoes with no tread on the sole and sandals are not suitable). Participants who bring their own helmets do so at their own risk and subject to our approval. Helmets must be full faced, and have visors. A type-E helmet is not acceptable for use driving in a kart. See restrictions below on the use of GoPro`s.

 

Please be aware that Motorsport/Karting can be dangerous – you must obey flags and marshal instructions at all times. Karting is a non-contact sport.

 

Behaviour: Participants are required to operate the vehicles safely and behave in a manner that does not put themselves or others, including staff members at risk. Verbal abuse and threatening behaviour towards members of staff or other members of the public will not be tolerated and will be asked to leave the premises. Red Lodge Karting Ltd reserves the right to withdraw any participant in the Party and/or cancel an activity or event should any participant’s behaviour cause concern for the safety of others or staff. Any participant driving dangerously or in any way deemed to be causing unnecessary damage to karts or property will be withdrawn from the activity. No refund will be given. Any participant, who behaves in a way that affects the delivery of any activities or enjoyment of others anywhere within the premises, may be asked to leave the premises and will forfeit any right to a refund whether or not the activities have been completed and will be liable for any compensation sought from Red Lodge Karting Ltd or any other parties concerned.

 

Fitness & Medical issues: Participants, who have an existing illness, are pregnant or other condition that may be affected by physical exertion for kart driving are advised not to participate. If they do so it is at their own risk. Red Lodge Karting Ltd advises anyone concerned about their health in relation to our activities or events to seek appropriate medical advice before booking. All drivers and spectators use the facilities and equipment at their own risk. Any driver or spectator, who suffers an accident on Red Lodge Karting Ltd premises, must report the accident immediately to a Red Lodge Karting Ltd member of staff or if they subsequently require hospital treatment. Red Lodge Karting Ltd is required to report to HSE if a member of the public is taken directly to hospital with a major injury. RLK Ltd will hold all driver equipment until the driver is discharged.

Drugs and Alcohol: Participants must not be under the influence of drugs or alcohol before or during an activity or event. This will always result in the participant being excluded from the activities and monies paid will be non-refundable. Red Lodge Karting reserves the right to refuse a participate if they are suspicious of any illegal drug consumption by noting the participants demeanour or smell of substance on their person. Likewise, for any alcohol consumption by noting the participants demeanour and/or smell on the participants breath.

Food / Drinks on site: Red Lodge Karting provides a fully catered service options for events / exclusive hire. We have vending machines on site and a "The Lodge Coffee Shop" which is open at weekends and school holidays. Customers are permitted to bring a picnic on site. 

 

Go-Pro’s / Cameras: Please contact us regarding the use of Go-Pro’s or similar equipment if you wish to use one whilst driving as strict restrictions are in place. Red Lodge Karting does not allow cameras to be attached to crash helmets or karts in any way. 

 

Disclaimers / Waivers: A disclaimer must be completed in full and signed for the activities offered. Anyone refusing to complete and sign the disclaimer will not be allowed to participate in the activity in question. Kart driving contains an element of risk for which Red Lodge Karting Ltd accept no responsibility whatsoever for injuries or loss incurred by participants or spectators. By booking with Red Lodge Karting Ltd participants understand that there is an element of risk of injury.

All under 16-year olds must be accompanied by an adult who must sign the disclaimer form to give their permission for them to drive. An adult is not however required to drive with the child on the track. 

Practice sessions: all drivers will be out on the circuit together (we will only mix like-minded children and adult i.e. family groups), Red Lodge Karting reserves the right to assess the driving standards and mixed ages and ability to drive a kart and then act accordingly to ensure the safety of all kart drivers. The 700-metre circuit is usually used for karting practice sessions, but the full circuit may be opened at the discretion of the Manager/Director in charge on the day. 

 

Parking: Free parking is provided by Red Lodge Karting Ltd. All vehicles left in the Red Lodge Karting Ltd car park and their contents in them or on them, are left at the owner’s own risk. Red Lodge Karting cannot not be held responsible for any damage incurred to a visitors vehicle whilst parked on site.

 

Personal possessions: All personal possessions remain the responsibility of participants and guests at all times. Red Lodge Karting Ltd accepts no responsibility for any damaged, lost or stolen items on the premises.

 

Spectators / Visitors: As a participant, all drivers / users of our facilities are responsible for the behaviour of their supporters, family and friends, and sign the indemnity form on their behalf as the health & safety rules equally apply to them.

Dogs: Please ensure you leave your dog safely at he as Red Lodge Karting Ltd does not allow dogs on site, apart from the use of guide or assistance dogs. 

 

Prepaid vouchers: Red Lodge Karting Ltd accepts pre-paid vouchers purchased from ourselves. Unless otherwise stated on the voucher, pre-paid vouchers are valid for a period of twelve months from the date of issue. Failure to redeem within this period will result in the loss of the activity without refund. Customers are not able to cancel a Voucher once purchased from Red Lodge Karting Ltd. Vouchers cannot be exchanged for cash.

 

Insurance: Red Lodge Karting Ltd has public liability insurance of £10 million.

 

Photos / Media / Drones: Every visitor to Red Lodge Karting Ltd attempting to take photographs of any other visitor or race driver on the premises of Red Lodge Karting Ltd must sign the ‘media signing-on form’ as soon as they arrive at the circuit to confirm they have ready and understood the conditions. Any external media company must sign the pro-forma to ensure all media taken is in line with data protection guidelines. Drones are not allowed on site unless prior agreed with the Directors, and the appropriate certification is shown. 

 

Exclusion of liability: Red Lodge Karting Ltd shall not be liable for the death or personal injury of the customer, participant or third party. Red Lodge Karting Ltd shall have no liability for damage to property, consequential losses or expenses suffered, which includes but is not limited to loss of anticipated earnings, profits, goodwill, reputation, business receipts or contracts, losses or expenses resulting from third party claims.

 

Red Lodge Karting Ltd cannot be held responsible for any third-party organisations, or any associated contractors appointed by third party organisations. We cannot confirm booking without receiving third party liability certificates and risk assessments. 

 

Changes to terms: It is the intention of Red Lodge Karting that all the terms of the contract between us are contained in these Terms and Conditions and associated documents issued by us. If you wish to rely upon any variation in these terms you should ensure that the variations are agreed in writing.

 

Complaints: Any complaints must be reported to Red Lodge Karting Ltd at the earliest opportunity, and no later than 7 days after the incident causing complaint. It is within our interest to try to resolve any issue as soon as possible.

 

Statutory rights: Nothing in these terms and conditions will affect the customer’s statutory rights. These terms and conditions are subject to the law of England and Wales. All disputes shall be subject to the exclusive jurisdiction of the courts.

 

Pricing: The price stated is in pounds sterling and inclusive of VAT unless specified otherwise. 

 

Payment: Payment can be made by cash, cheque, debit/credit card in advance via BACS. We do not accept American Express. We accept cheques up to the balance due date, cheques sent after this date cannot be accepted. 

Bank Transfer – please see account details on your booking form and advise us when payment is made, thank you . 

 

Please contact our sales team if a VAT invoice / receipt is required. 

 

We only accept payments in British Pound Sterling (£). 

 

Red Lodge Karting Ltd is –PCI Compliant. 

 

Privacy Policy: We collect personal data of all drivers to ensure that we have a definitive record of who has read and completed our indemnity forms prior to their being allowed to drive on the circuits. All data collected is held under the data protection guidelines issued by the IOC. 

How to find us: Red Lodge Karting Ltd is situated on the outskirts of the Red Lodge village on the B1085, which is the road parallel to the A11 between Newmarket & Mildenhall.

Clay Pigeon Shoot Activity Terms & Conditions

 

You must not participate in this activity if any of the following apply to you:

 

  • You suffer from heart disease, high or low blood pressure or any cardiovascular problem unless controlled by the appropriate medication and/or treatment.

  • Breathing problems including asthma where this is not satisfactorily controlled by medication.

  • Epilepsy where this is not satisfactorily controlled by medication.

  • Back pain or limited movement in any joints particularly where this is made worse by exercise.

  • You are recovering from any serious injury, illness or operation.

  • You are pregnant.

  • Your eyesight, even with glasses or contact lenses is not adequate to safely see clearly over 25m.

     

    You must read and agree to the following declaration and paragraphs below which are designed to create a legally binding relationship in return for you being allowed to enter and participate.

     

  • I understand that this activity involves some physical exertion.

  • Surfaces underfoot maybe uneven and there maybe natural hazards including flora, fauna and wildlife

  • I am not under the influence of alcohol, illegal substances or legal medication that may cause drowsiness or affect reaction time.

  • I understand that any protective clothing supplied must be worn always during this activity. I must wear sensible footwear with no open toed shoes.

  • I must follow instructions given by my instructor during the activity and take part in a safe and controlled manner. Should my conduct be deemed unsafe or unacceptable by an instructor, I will be instructed to cease the activity immediately with no refund given.

  • If under the age of 18 my parent/guardian has read the above and signed to confirm agreement with the declaration.

  • I acknowledge and accept the right of Red Lodge Karting to refuse my participation in the event.

     

  • Cancellation Policy is as follows:

  • Cancellation more than 28 days prior to the event: full refund

  • 21-28 days before the event: 75% refund

  • 14-20 days before the event: 50% refund         

  • Fewer than 14 days before the event: no refund     

  • Red Lodge Karting reserves the right to postpone this event - see full terms & conditions above                                                                                                                                   

  • The customer shall not receive a refund if the event does not take place because of national war, prohibitive government regulation or anything else beyond the reasonable control of Red Lodge Karting Ltd.

Room Hire Terms & Conditions

 

NB.  This contract is between you, Red Lodge Karting and The Lodge Coffee Shop and not any other person or organisation for whom you may book rooms, meals and facilities. If booking on behalf of an organisation, you confirm you are fully authorised by that organisation to confirm this booking on its behalf.  You acquire responsibility for paying all charges, including any extra charges that arise under this contract.

 

DEFINITIONS: ‘The Company’, the ‘Circuit’, ‘RLK’, ‘we’ or ‘us’ means Red Lodge Karting Limited.  The ‘client’, ‘you’ and ‘your’ means the organisation and/or organiser responsible for the communication of and payment for the event.  The ‘contract’ means the agreement between RLK and client for a specific booking.

 

GENERAL:  Our acceptance of a booking is made solely with you and the booking may not be transferred to an agent or third party without our written agreement.  We calculate our charges on the basis that we will provide all food and drinks that you and your delegates require.  Your delegates must not bring food or drink onto our premises to consume on-site unless written confirmation from RLK is obtained. Smoking is strictly prohibited on-site unless in the designated external smoking areas all of which display appropriate signage.  Please ask at reception if unsure of the location of the designated smoking areas.

 

CANCELLATION CHARGES:

You have the right to cancel this event at any time with the following conditions being applicable

  • Cancellation more than 28 days prior to the event: full refund

  • 21-28 days before the event: 75% refund

  • 14-20 days before the event: 50% refund

  • Fewer than 14 days before the event: no refund

 

  1. Deposit & Payments: A deposit of 50% of the room hire charge and 50% catering costs (if applicable) is required before the booking can be accepted.  The balance payment for both room hire and catering charges (if applicable) must be received in full 21 days before the event date.  Payment can be made by debit or credit card, cash or Bank transfer.   If payment is made by the latter method, a remittance advice is required. The organiser will be asked to sign for any additional service required on the day.  Additional services cannot be provided without a signature and you agree to immediately reimburse RLK as appropriate for any additions not included in the terms of the original booking.

  2. Confirmation of Booking:  RLK will confirm your booking in writing on the basis of these terms and a signed booking confirmation form.   The booking confirmation form will clearly state room hire facilities and other services that have been agreed between you and RLK including numbers and charges. The organiser must sign the booking confirmation form and return it to RLK with the necessary deposit to secure the preferred date and time.  If RLK does not receive the deposit payment at the time of booking you agree RLK has the right to release your booking and resell the space and facilities held.

  3. Bookings: Once a booking has been accepted in writing, RLK will assign a dedicated Event Coordinator who will be the client’s main contact on all issues relating to their booking. 

  4. Catering:  For bookings requiring catering, RLK will use its preferred caterer.  Should the client wish to use their own caterer additional costs may be incurred to include but not be limited to marquee hire and/or pitch fee.  Please discuss your requirements with your dedicated Event Coordinator to enable confirmation of additional costs, if applicable, to be prepared and sent to you.  The client agrees not to make such arrangements unless so agreed by RLK in writing.

  5. Emergency Procedures: Fire escape signage and firefighting apparatus must not be tampered with or covered in any way.  Access to emergency exits must be kept clear at all times.  Blocking of doorways or exits with equipment or tables is prohibited.  In the event of an emergency, an alarm bell will sound continuously.  You must evacuate the room using the emergency exits immediately.  Procedures for evacuation are displayed in the rooms and you must ensure your attendees are informed of this at the opening of the event.

  6. Insurance:  RLK will not accept any responsibility for the loss or damage to any of your (or your contractor’s) property including any film video or audio-visual material or vehicles.  You agree to reimburse RLK the costs of repairing any damage to its property, contents or grounds caused by any of your delegates.  RLK’s insurance covers public liability claims where it is held liable.  You agree to arrange insurance to ensure that you are covered for all risks (for you and your potential third parties) adequately.  Third party liabilities and risk assessments must be produced in writing within one week of request by RLK.

  7. Reduction & Other Amendments by You: Amendments to numbers and/or arrangements must be confirmed in writing to RLK no later than 72 hours before the booking date.  You agree to make payment based on these amendments.  Reductions in the duration or contracted value of the booking shall be subject to RLK’s cancellation policy. 

  8. Cancellation by You:  If you should cancel or postpone your booking at any time prior to the event the appropriate cancellation fee will apply.  Any cancellation, postponement or partial cancellation must be advised to RLK in writing.

  9. Amendments or Cancellation by Us: Should RLK for reasons beyond its control need to make any amendments to your booking, RLK reserves the right to offer alternative facilities.  RLK’s acceptance of your booking is on the understanding that circumstances beyond its control may prevent RLK from meeting its obligations at the relevant time in which case RLK will not be liable for any loss suffered by you or any third party.   The customer shall not receive a refund if the event does not take place because of national war, prohibitive government regulation or anything else beyond the reasonable control of Red Lodge Karting Ltd.

  10. Arrival/Departure: The rooms are available from the time shown on your booking form.  Any extensions to the agreed period of booking may incur additional charges unless agreed in writing by RLK. 

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