Kart Booking Terms & Conditions

 

You must read and fully understand the following to confirm you are able to participate in this activity.

 

I am physically and mentally fit and do not have any existing medical conditions or injuries that would put me at risk in any karting activities and I am competent to do so.

 

I understand motorsport is dangerous and I understand that these risks may give rise to my suffering personal injury or other loss, and to the fullest extent permitted by law I agree to indemnify and hold harmless Red Lodge Karting Ltd in respect of any personal injury, loss or damage whatsoever and howsoever arising from my participation in the karting activity.

 

I indemnify Red Lodge Karting Ltd in respect of all liabilities of whatever kind incurred by my recklessness, negligence or failure to carry out orders, instructions and commands of the Marshals whilst on Red Lodge Karting Ltd premises.

 

I will listen and understand the safety briefing given by a member of staff of Red Lodge Karting Ltd. and abide by/carry out all orders, instructions, commands from the marshals and any rules or regulations of Red Lodge Karting Ltd, and follow the NKA racing code.

 

I understand the use of foul language / threatening behaviour will not be tolerated and I will leave the premises of Red Lodge Karting Ltd for whatever reason when requested by the management. I understand I am responsible for the behaviour of my supporters, family and friends, and that the health & safety rules equally apply to them.

I understand I am responsible for the safe keeping of any of my goods whilst on the premises of Red Lodge Karting Ltd.

 

I confirm that I am wearing the appropriate closed toed shoes (no sandals, flip flops or crocs) and I will ensure long hair is tied back and tucked into race suit. I confirm I understand that RLK will provide a visual check if wearing both my own race wear and crash helmet which I am responsible for the safety of ensuring it is suitable for use on a karting track. I knowingly would not use a helmet that is unsafe, I understand a type E helmet should not be used for karting and a full-faced helmet should be used. I understand that in the event of an accident leading to admission to hospital, RLK Ltd will hold all driver equipment until I or my charge are discharged.

I will make sure my race suit is fastened properly covering the whole body; a crash helmet is worn, fastened properly with visor down and gloves will be worn. I will ensure that no scarves, dangling jewellery, an iPod, fingerless gloves, bandana, high heeled shoes/boots, sandals, opened backed shoes will be worn and I will not chew gum and not carry an iPod whilst sitting/driving in a kart, and will not wear a GO-PRO or similar equipment unless it is with a shoulder mount. If I wear a hood attached to my top it will be tucked in.

 

I confirm that I will not be under the influence of any alcohol or drugs.

 

By paying my fee and signing the indemnity form on the activity day, I accept this disclaimer and I agree to attend a Safety Briefing and fully understand the risks involved. I am over required minimum age specified for the kart I am driving.

 

A driver under the age of 16yrs will require for a parent/guardian to  countersign on their behalf.

 

Red Lodge Karting Ltd reserves the right to change the date or format of your event if the required payment is not received by the due date.

 

The minimum payment required for any event is determined by the number of drivers or teams required for the specified circuit size and event.

 

Red Lodge Karting Ltd reserves the right to change the format of your event postpone your booking in the case of adverse weather conditions or if there are any other causes for concern regarding health or safety.

 

Please ensure that you all arrive at the designated arrival time.  Late arrival may result in your event time being cut short.

 

A minimum height of 147cm height is required to drive a GX270 & GX200 adult sized kart.

A minimum age of 14 yrs is required to drive a GX270 (12yrs if experienced) & a minimum age of 7 yrs is required to drive a GX200 & GX160 Cadet (Height restriction: min 119cm– max 147cm applies to a cadet kart only).

 

All heights are required to be confirmed at point of booking if under 147cm.  If not yet done so, please advise Red Lodge Karting of heights immediately as failure to do so may result in individuals not being able to participate in the karting event.

 

All organised race event options are using the GX270 fleet of karts unless otherwise specified.

It is advisable to bring a change of clothes in case of adverse weather.

 

Signing this booking form legally binds you regarding payments required to confirm your karting event.

 

Red Lodge Karting Ltd cannot be held responsible for any 3rd party organisations, or any associated contractors appointed by any 3rd party organisations.  We cannot confirm bookings without receiving Liability Certificates from any said associated contractors appointed by any 3rd party organisations.

 

Cancellation Policy

You have the right to cancel this event at any time with the following conditions being applicable:

  • Cancellation more than 28 days prior to the event:

  • 21-28 days before the event:

  • 14-20 days before the event:

  • Fewer than 14 days before the event:

If paid for drivers or teams do not attend on the event day, no refund will be given.

 

Please contact us regarding the use of Go Pros or similar equipment if you intend to use one whilst driving.

 

Please be aware that motorsport can be dangerous – you must obey flags and marshal instructions at all times.

Karting is a non-contact sport.

Clay Pigeon Shoot Activity Terms & Conditions

 

You must not participate in this activity if any of the following apply to you:

 

  • You suffer from heart disease, high or low blood pressure or any cardiovascular problem unless controlled by the appropriate medication and/or treatment.

  • Breathing problems including asthma where this is not satisfactorily controlled by medication.

  • Epilepsy where this is not satisfactorily controlled by medication.

  • Back pain or limited movement in any joints particularly where this is made worse by exercise.

  • You are recovering from any serious injury, illness or operation.

  • You are pregnant.

  • Your eyesight, even with glasses or contact lenses is not adequate to safely see clearly over 25m.

     

    You must read and agree to the following declaration and paragraphs below which are designed to create a legally binding relationship in return for you being allowed to enter and participate.

     

  • I understand that this activity involves some physical exertion.

  • Surfaces underfoot maybe uneven and there maybe natural hazards including flora, fauna and wildlife

  • I am not under the influence of alcohol, illegal substances or legal medication that may cause drowsiness or affect reaction time.

  • I understand that any protective clothing supplied must be worn always during this activity. I must wear sensible footwear with no open toed shoes.

  • I must follow instructions given by my instructor during the activity and take part in a safe and controlled manner. Should my conduct be deemed unsafe or unacceptable by an instructor, I will be instructed to cease the activity immediately with no refund given.

  • If under the age of 18 my parent/guardian has read the above and signed to confirm agreement with the declaration.

  • I acknowledge and accept the right of Red Lodge Karting to refuse my participation in the event.

     

  • Cancellation Policy You have the right to cancel this event at any time with the following conditions being applicable:

  • Cancellation more than 28 days prior to the event: full refund

  • 21-28 days before the event: 75% refund

  • 14-20 days before the event: 50% refund         

  • Fewer than 14 days before the event: no refund

Room Hire Terms & Conditions

 

NB.  This contract is between you, Red Lodge Karting and The Lodge Coffee Shop and not any other person or organisation for whom you may book rooms, meals and facilities. If booking on behalf of an organisation, you confirm you are fully authorised by that organisation to confirm this booking on its behalf.  You acquire responsibility for paying all charges, including any extra charges that arise under this contract.

 

DEFINITIONS: ‘The Company’, the ‘Circuit’, ‘RLK’, ‘we’ or ‘us’ means Red Lodge Karting Limited.  The ‘client’, ‘you’ and ‘your’ means the organisation and/or organiser responsible for the communication of and payment for the event.  The ‘contract’ means the agreement between RLK and client for a specific booking.

 

GENERAL:  Our acceptance of a booking is made solely with you and the booking may not be transferred to an agent or third party without our written agreement.  We calculate our charges on the basis that we will provide all food and drinks that you and your delegates require.  Your delegates must not bring food or drink onto our premises to consume on-site unless written confirmation from RLK is obtained. Smoking is strictly prohibited on-site unless in the designated external smoking areas all of which display appropriate signage.  Please ask at reception if unsure of the location of the designated smoking areas.

 

CANCELLATION CHARGES:

Cancellation Policy You have the right to cancel this event at any time with the following conditions being applicable

Cancellation more than 28 days prior to the event: full refund 21-28 days before the event: 75% refund

14-20 days before the event: 50% refund

Fewer than 14 days before the event: no refund

 

  1. Deposit & Payments: A deposit of 50% of the room hire charge and 50% catering costs (if applicable) is required before the booking can be accepted.  The balance payment for both room hire and catering charges (if applicable) must be received in full 21 days before the event date.  Payment can be made by debit or credit card, cash or Bank transfer.   If payment is made by the latter method, a remittance advice is required. The organiser will be asked to sign for any additional service required on the day.  Additional services cannot be provided without a signature and you agree to immediately reimburse RLK as appropriate for any additions not included in the terms of the original booking.

  2. Confirmation of Booking:  RLK will confirm your booking in writing on the basis of these terms and a signed booking confirmation form.   The booking confirmation form will clearly state room hire facilities and other services that have been agreed between you and RLK including numbers and charges. The organiser must sign the booking confirmation form and return it to RLK with the necessary deposit to secure the preferred date and time.  If RLK does not receive the deposit payment at the time of booking you agree RLK has the right to release your booking and resell the space and facilities held.

  3. Bookings: Once a booking has been accepted in writing, RLK will assign a dedicated Event Coordinator who will be the client’s main contact on all issues relating to their booking. 

  4. Catering:  For bookings requiring catering, RLK will use its preferred caterer.  Should the client wish to use their own caterer additional costs may be incurred to include but not be limited to marquee hire and/or pitch fee.  Please discuss your requirements with your dedicated Event Coordinator to enable confirmation of additional costs, if applicable, to be prepared and sent to you.  The client agrees not to make such arrangements unless so agreed by RLK in writing.

  5. Emergency Procedures: Fire escape signage and firefighting apparatus must not be tampered with or covered in any way.  Access to emergency exits must be kept clear at all times.  Blocking of doorways or exits with equipment or tables is prohibited.  In the event of an emergency, an alarm bell will sound continuously.  You must evacuate the room using the emergency exits immediately.  Procedures for evacuation are displayed in the rooms and you must ensure your attendees are informed of this at the opening of the event.

  6. Insurance:  RLK will not accept any responsibility for the loss or damage to any of your (or your contractor’s) property including any film video or audio-visual material or vehicles.  You agree to reimburse RLK the costs of repairing any damage to its property, contents or grounds caused by any of your delegates.  RLK’s insurance covers public liability claims where it is held liable.  You agree to arrange insurance to ensure that you are covered for all risks (for you and your potential third parties) adequately.  Third party liabilities and risk assessments must be produced in writing within one week of request by RLK.

  7. Reduction & Other Amendments by You: Amendments to numbers and/or arrangements must be confirmed in writing to RLK no later than 72 hours before the booking date.  You agree to make payment based on these amendments.  Reductions in the duration or contracted value of the booking shall be subject to RLK’s cancellation policy. 

  8. Cancellation by You:  If you should cancel or postpone your booking at any time prior to the event the appropriate cancellation fee will apply.  Any cancellation, postponement or partial cancellation must be advised to RLK in writing.

  9. Amendments or Cancellation by Us: Should RLK for reasons beyond its control need to make any amendments to your booking, RLK reserves the right to offer alternative facilities.  RLK’s acceptance of your booking is on the understanding that circumstances beyond its control may prevent RLK from meeting its obligations at the relevant time in which case RLK will not be liable for any loss suffered by you or any third party. 

  10. Arrival/Departure: The rooms are available from the time shown on your booking form.  Any extensions to the agreed period of booking may incur additional charges unless agreed in writing by RLK. 

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