General Data Protection Regulation (GDPR)
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What is General Data Protection Regulation (GDPR)?
The General Data Protection Regulation (GDPR) is a series of changes to the way that data is captured, used and managed, for all individuals in the UK and EU. The purpose of this regulation is to give all individuals increased control over the personal data that can be captured and used. The wording specifically includes data processors and data controllers. Information that is stored in a “cloud” or in a separate physical location is still subject to penalties. Regardless of who has determined how your information will be used and who actually uses it, fines can still be imposed for misuse if it concerns the data of UK and EU citizens.
When does this come into effect?
25th May 2018 - this is the final deadline and there is no transitional or grace period after this date.
Any organisation that holds, collects or uses customer data for their marketing or business communications will need to review their processes and ensure they are compliant by this deadline. In the worst case scenario, the associated fines of non-compliance are up to €20 million or 4% of your global turnover, whichever is greater.
If this does happen you are fully entitled to report them to Information Commissioner's Office (ICO) at https://ico.org.uk.
What do I need to do?
understand that you have given consent
understand what you give consent to
know there are no important details hidden within any 'small print'.
know there is a simple method of opting out
If you are not happy with this, please contact us to discuss this further:
via email (firstname.lastname@example.org)
Have I got to do this?
According to the Information Commissioner's Office (ICO) guidelines, consent must be given freely, without coercion, undue incentives or a penalty for refusal. Red Lodge Karting must clarify what you are agreeing to, and offer a positive statement of choice signifying that agreement.
We cannot assume Opting In by pre-ticked boxes or client inactivity.
We cannot email or text you more than once asking for consent as these messages would then constitute direct marketing messages.
I'm still really not sure...
We understand if you are not sure - we are here to discuss any concerns you have. Let us assure you, we will NEVER sell your data or let anybody have access to it. By opting in, it just allows us to contact you by any means that you have provided us with. You also have the option to be forgotten, i.e. you can ask to have all the data we hold for you removed and destroyed. We suggest you contact us to discuss this further if this is your wish.
What is personal information?
Personal information is any kind of data including names, email addresses, street addresses, telephone numbers, and any other data that can be used to identify or contact a user. Credit card numbers and other payment information fall under this definition as well.
What information is being collected?
We ask for your contact details to assist us with your booking. We ask you to provide us with telephone numbers in case we need to contact you about your booking. You do not have to tell us your phone number, but it will help us to communicate with you quickly if we have a query about your booking.
Motorsports is a dangerous sport and there are certain medical conditions that may be affected by physical exertion that would prevent participants taking part in karting events. We also ask about medical information to ensure you comply with our health & safety policy. Participants, who have an existing illness, are pregnant or suffer from any other medical condition that could be made worse by the physical exertion of driving a kart are advised not to participate in any of our practice sessions or events.
How information about you will be used
We may use your personal information to contact you with newsletters, marketing or promotional materials and other information that we would like to send you information about our own products and services, by post, telephone, and email. If you agree to being contacted in this way, please tick the relevant boxes on the booking forms.
Your personal information
We do not share your information with any other company or third party, the only time we will share your information is if we are required to do so by law.
How will we use the information about you?
We collect information about you to process and manage your booking. If you agree, we will also email you about other special offers or events we think may be of interest to you.
If you have consented to receive marketing information about other special offers or events from us, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes.
Access to your information and correction
You have the right to request a copy or contest the accuracy of the information that we hold about you. If you would like a copy of some or all your personal information, please use the contact details below. We may make a small charge for this service.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
How to contact us: